Corporate Office
5 Davids Drive
Hauppauge, NY 11788
PH : 631-563-1240
FX : 631-563-1246
Branch Office
62-26 Myrtle Avenue
Glendale, NY 11385
PH: 718-628-1240
 
COMMERCIAL / RESIDENTIAL - INSTALLATIONS & SERVICE
Commercial & Residential Elevator and Lift Services in the Long Island, NY & NJ Areas
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Contact All-Ways Elevator
 

Administrative Assistant – Construction/Modernization Department

 Details

All-Ways Elevator, Inc., is looking to hire the right candidate to become a part of our rapidly growing company. We are a local, family owned and operated, full service Elevator Company specializing in installations, both commercial and residential, maintenance and service on existing equipment, as well as modernization and repairs. We pride ourselves on being a quality run business that truly exemplifies professionalism, craftsmanship, customer service and satisfaction. We are looking for someone who holds true to these qualities. This opportunity will provide many elements for the right individual to utilize their strengths and experience.

 Responsibilities

  • Answer and direct phone calls
  • Assist the Residential Project Manager in all aspects of his position
  • Review, track, log and assist in approving RFI, submittals, estimates, change orders and pay applications
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Prepare and track transmittals for submittals of drawings and material selection for approval. Client follow up for approvals
  • Attend project meetings and ensure that issues are addressed timely by the responsible party, track and confirm resolution, and produce and distribute detailed meeting notes
  • Communicate regularly with architects, contractors, suppliers and owners and follow up on questions and requests
  • Create, process and track purchase orders. Maintain records of orders and follows up with vendors on shipment and delivery
  • Maintain field employees’ calendars for daily work assignments and log work performed by field teams on daily basis
  • Maintain field employees’ daily time sheets
  • Receive and organize vendor quotes
  • Ensure that no subcontractors or suppliers are allowed on site without proper and current certificates of insurance
  • Manage the closeout of the project including all financial reconciliation, compiling and distributing all documents, manuals, warranties and ensure training is completed
  • Maintain customer records (Insurance, Contracts, etc.)
  • Other related tasks as the Company deems necessary and/or assigns

 Requirements

  • Minimum 5 years’ experience as an administrative assistant
  • Previous employment in the construction industry is a plus
  • Proficiency in MS Office – Work, Excel & Outlook
  • Excellent time management skills with the ability to prioritize work and meet deadlines
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School Diploma

* Resume and work experience references must be submitted in order to be considered for this position
* Benefits Package including Health Insurance Benefits, 401K, Paid Time off (Holiday, Vacation, Personal, Sick)
* Compensation based on experience

Apply online at: www.allwayselevatorinc.com/careers

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