Corporate Office
5 Davids Drive
Hauppauge, NY 11788
PH : 631-563-1240
FX : 631-563-1246
Branch Office
62-26 Myrtle Avenue
Glendale, NY 11385
PH: 718-628-1240
Commercial & Residential Elevator and Lift Services in the Long Island, NY & NJ Areas
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Contact All-Ways Elevator

Administrative Assistant – Construction/Modernization Department


Currently in search of the right individual to join our rapidly expanding team. The right candidate will be given the opportunity to work in the fast-paced Elevator Installation and Modernization Department completing tasks individually as well as in a team environment. All-Ways Elevator, Inc. services all of Long Island, the 5 boroughs and parts of Northern New Jersey specializing in both residential and commercial applications. The qualified candidate will be responsible for assisting in all aspects of project management.


  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Maintain a filing system
  • Interact with suppliers, and clients
  • Maintain contact lists
  • Provide general support to employees, managers and visitors
  • Point of contact for clients
  • Receive and organize vendor quotes
  • Prepare and track transmittals for submittals of drawings and material selection for approval. Client follow up for approvals
  • Coordinate all facets of monitoring projects including but not limited to scheduling, drawing and material submittals, project monitoring
  • Create, process and track purchase orders. Maintain records of orders and follows up with vendors on shipment and delivery
  • Maintain individual field employees calendars for daily work assignments for multiple teams and log work performed by field teams on daily basis
  • Maintain and update Excel spreadsheet tracking field employees hours per job
  • Process time sheets for field employees
  • Close out packages to clients
  • Apply for Permits – Nassau County / Suffolk County / New Jersey
  • Other tasks as assigned


  • Proven experience as an administrative assistant
  • Previous employment in the construction industry is a plus
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment – printers, fax machines, etc.
  • Proficiency in MS Office (Excel, Outlook, etc.)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School diploma

* Resume and work experience references must be submitted in order to be considered for this position
* Benefits Package including Health Insurance Benefits, 401K, Paid Time off (Holiday, Vacation, Sick)
* Compensation based on experience

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