Project Coordinator

 Details

All-Ways Elevator, Inc., is looking to hire the right candidate to become a part of our rapidly growing company. We are a local, family owned and operated, full service Elevator Company specializing in installations, both commercial and residential, maintenance and service on existing equipment, as well as modernization and repairs. We pride ourselves on being a quality run business that truly exemplifies professionalism, craftsmanship, customer service and satisfaction. We are looking for someone who holds true to these qualities. This opportunity will provide many elements for the right individual to utilize their strengths and experience.

 Key Responsibilities

• Perform all aspects of new construction project coordination; multiple projects simultaneously (IE: making sure parts are ordered and in stock, following up on customers questions/requests, scheduling projects, coordinating deliveries and manpower etc.)
• Maintaining project status spreadsheets
• Make follow up phone calls (vendors, customers, etc.)
• Review plans and specs
• Facilitate the bidding and qualifying of supplier and subcontractor quotes
• Setting up appointments and maintaining calendar for Project Managers and support staff
• Maintain individual field employee’s calendars for daily work assignments for multiple teams and log work performed by field teams on daily basis
• Attend project meetings and ensure that issues are addressed timely by the responsible party and track and confirm resolution and produce and distribute detailed meeting information
• Manage the project schedule and ensure that all key milestone dates are met. Take corrective actions as required to maintain the schedule
• Review, track, log and approve RFI, submittals, estimates, change orders and pay applications\
• Manage the rolling punch list process and ensure that all work is completed as required
• Ensure that no subcontractors or suppliers are allowed on site without proper and current certificates of insurance
• Manage the closeout of the project including all financial reconciliations, compiling and distributing all documents, manuals and warranties and ensure training is completed
• Assisting other construction department staff in day to day office tasks (copying, filing, scanning, faxing, take meeting minutes)
• Maintain customer records (IE: insurance, contracts, etc.)
• Create and maintain new customer folders
• Other related tasks as the Company deems necessary
  
  

 Qualifications / Required Skills

• Previous employment in the construction industry is a must. We want to see experience in a related field working for a company who provides full service – you must be familiar with a similar or comparable environment
• Ability to multitask with attention to detail and a high level of accuracy
• Excellent communication and presentation skills
• Proven ability to prioritize and meet the project demands and deadlines
• Proficient in Microsoft Office applications
• Ability to work independently through self-motivation, as well as being a collaborative team player
• Must be well spoken and exemplify exceptional writing and proofreading skills
• High School Diploma
• Must have a Clean/Valid Driver’s License
  

* Resume and work experience references must be submitted in order to be considered for this position
* Benefits package including Health Insurance Benefits, 401K, Paid Time Off (Holiday, Vacation, Personal, Sick)
* Compensation based on experience